Uptitek is committed to ensuring that the best interests of the body we represent are protected
This policy outlines Uptitek’s processes around payment of invoices and the approval of those payments by the company.
The turnaround time for payment of invoices is thirty (30) working days from.date of receipt of the invoice in an approved format.
This allows Uptitek the time to process, approve and pay the invoice.
A purchase order must be raised for all invoices before payments are made with no exceptions. The purchase order will serve as the means of authorising any payments for invoices and must be duly approved either in person, or by electronic means. Uptitek requires that an evidence for such invoice approval is stored for future references.
Any invoices below £2 and it’s equivalent in other currencies will not need any upfront approval before payment if the number of invoices in this category already paid does not exceed 25 invoices or a total invoice amount of £50 or its equivalent in other currencies. A purchase order must be raised for all such invoices.
Uptitek accepts invoices via the following methods
Delivered in person at any of the Uptitek offices.
By email attachment to email@example.com in the following format:
The following invoice formats are discouraged
Invoices submitted in these formats will be processed but may experience a delay in payment due to the requirement for printing and/or scanning.
The following formats cannot be accepted and therefore cannot be paid
If Uptitek identifies that an invoice does not meet the requirements under this policy, the invoice will be rejected and will not be paid. A supplier may remedy this by providing an acceptable invoice.
Where possible, the person or business who sent the invoice to Uptitek will receive a response explaining that payment cannot be made unless a compliant replacement invoice is supplied.
Uptitek will not be held responsible for delay of payment or non-payment of any invoice that violates this policy even in the event that it was not possible for Uptitek to inform the party that sent the non-compliant invoice.
The company (owners) or team members may seek reimbursement from the company where they have outlaid their own personal funds on behalf of the company with prior written approval from the company.
For example, a team member may be authorised by the company to purchase a printer cartridge from a hardware store.
Owner or team members seeking reimbursement must submit a reimbursement request letter.
To avoid payment to old or incorrect bank details, Uptitek will insist on the full details in writing for each instance of reimbursement.
Maclaurin Building, 4 Bishops Square, Hatfield, AL10 9NE
Last updated May 2018